1. CONDITIONS

Once the booking deposit has been paid, it is deemed that these T & C have been read, understood and accepted. Unless stated in writing, all bookings are accepted subject to the Terms and Conditions stated below.​

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2. SITE

(a) The booking is accepted on the assumption that the site for equipment instalment is a flat level firm ground with easy access for motor transport.

(b) The client is required to provide the company with a plan showing the position in which the bar and or equipment are to be placed or should have a representative on the site for that purpose. In the absence of both, then the company’s own staff have placed the bar and equipment where they think fit.

(c) We require 4G mobile signal for all payments, and it will need to be checked before the booking is made unless Wi-Fi is available for us to use.​

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3. PAYMENT

(a) Payments and/or deposits are to be paid by the Client upon booking the Company’s bar service.

(b) The deposit is for £200.00 which covers the travel and set-up fees. A minimum spend might be applied to the initial quote depending on the number of guests attending.

(c) If a drinks package is selected, the value of that package will be deducted from the minimum spend amount.

(d) If an additional package is selected, the cost will be sent to the Client on a quote. The charges laid out in the quote are valid for 30 days from the date stated on the quote.

(e) Drinks packages are to be invoiced 1 month before the booking dates and paid 2 weeks before the booking date

(f) If the booking is made two months or less before the event, then this drinks package will be required to be paid upon invoicing.

(g) Full payment is required 30 days before the event date.

(h) Payments can be made by bank transfer.

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4. CONSUMPTION OF ALCOHOL NOT PROVIDED BY THE COMPANY 

(a) At the event, guests are required to purchase their drinks from the bar provided by the Company, and no additional drinks are permitted at the venue without our knowledge.  This is a licensing condition for which the Company retain responsibility.
The Company reserves the right to confiscate unauthorised drinks or remove them from the premises.

(b) Arrival drinks arranged by the Client are permitted, provided they are for consumption during the pre-meal / meal period.

The Company requests that they are informed of this before the event.  

(c) Table wine and all other table drinks including drinks for toasting arranged by the Client, are permitted, providing they are for consumption during the meal only.

(d) If drinks other than what we sell are being consumed after the toasting of pre-agreed drinks, then we reserve the right and will leave.
(f) The Company requests that all are informed of this before the event.

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5. LICENSING

(a) The Company is responsible for the operation of the Client’s bar in accordance with the licensing act 2003.

(b) If alcohol is being sold to guests at the bar, the venue must be licensed; this includes venues such as marquees and private houses. If no such license exists for them, we will book this. A copy of the license will be available for inspection upon the Company’s arrival.

(c) If the license application service has been selected, the Company will carry a copy of the license.

(d) The Company operates a strict policy on underage drinking. Guests that appear to be under 21 years of age may be asked to show a photo I.D. in an acceptable format. Acceptable formats include driving licenses, passports or approved I.D. cards.

(c) The Company reserves the right to refuse alcohol if a guest appears too intoxicated or is behaving in an abusive or threatening manner.

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6. ACCESS

(a) The Client is required to ensure that the Company have access to the venue at a mutually agreed time for the installation of the bar equipment.

(b) Any restrictions to venue access, such as unloading restrictions, parking or height restrictions, must be communicated to the Company 14 days in advance of the event.

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7. CANCELLATION

(a) In the event of cancellation you need to inform us at least 60 days prior to your booking date in order to get a refund of the booking fee. anytime after the said period, the booking fee is non-refundable.

(b) Infectious diseases (Coronavirus & Others) will not be classed as a reason for cancellation, although we will carry over any monies paid to an alternative date if postponement or cancellation occurs.

(c) We reserve the right to cancel any booking due to unforeseen circumstances such as extreme weather conditions, natural disasters, or any other events beyond our control. In such cases, we will make every effort to provide an alternative solution, a full refund or reschedule the event.

(d) The cancellation of any booking due to unforeseen circumstances such as extreme weather conditions, natural disasters, or any other events beyond our client's control will be refunded in full.

 

The Bar District LTD – GDPR

Privacy Notice

The Bar District Ltd is committed to protecting and respecting your privacy.

For any personal data you provide for the purposes of your booking, The Bar District Ltd is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure, and transparent way.

What personal data we hold on you? you may give us information about you by filling in our forms at an event or online, completing a booking request form or by corresponding with us by phone, e-mail or otherwise.  The information you give us includes your name, address, e-mail address, phone number, event details, date and location, guest numbers and catering requirements.

Why do we need your personal data?

The reason we need your data is to be able to administer your booking and provide the services you are signing up for when you book our services.  Our lawful basis for processing your personal data is that we have a contractual obligation to you as a client to provide the services you are booking us for.

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Reasons we need to process your data include:

• Processing of booking forms and payments;

1. Liaising directly with venues, caterers, and suppliers about your booking·

2. For the purposes of attaining Temporary Events Notices

3. Pre-order table drinks services

 

Marketing and communications (where separate consent is provided)

• You may have in the past consented to receive information about our products and services by email. If you wish this to continue, you do not have to do anything. If you would prefer not to receive such communication in the future, you can click here link to remove your email address from our contacts list.

On occasion, we may collect personal data from non-clients (e.g. any non-client who fills in a quotation form at a wedding fair or event). This information will be stored for eight weeks after an event and then destroyed securely.

Our lawful basis for processing data is consent. Therefore, we will also need explicit consent from non-clients to process this data, which we will ask for at the point of collecting it.

The Bar District Ltd has the following social media pages Facebook, WhatsApp and Instagram.   Anyone is free to join these pages.  If you join one of the Social Media pages, please note that the provider of the social media platform(s) has their own privacy policies and that The Bar District Ltd does not accept any responsibility or liability for these policies.  Please check these policies before you submit any personal data on our social media pages.

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Who do we share your personal data with?

The Bar District Ltd does not supply any personal data it holds for this purpose to any other third party. The Bar District Ltd data processing requires your personal data to be transferred outside of the UK for the purpose of cloud hosting.  Where The Bar District Ltd does transfer your personal data overseas, it is with the appropriate safeguards in place to ensure the security of that personal data.

 

How long we hold your personal data?

We will hold your personal data on file for as long as you are a client with us. Returning client data is updated every year on booking request forms. Any personal data we hold on you will be securely destroyed after four years of inactivity on your client account. Your data is not processed for any further purposes other than those detailed in your booking.

Your rights regarding your personal data

As a data subject, you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.

As a data subject, you are not obliged to share your personal data with The Bar District Ltd.

If you choose not to share your personal data with us we may not be able to administer your booking.